Privacy Policy

Webbs K9 Security Services
Effective Date: 01 Apr 20
Last Updated: 20 Feb 26

1. Introduction

Webbs K9 Security Services (“we”, “our”, “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you:

  • Visit our website

  • Contact us via phone, email or contact form

  • Engage our security services

  • Interact with us via social media

  • Enter into a contract with us

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

Webbs K9 Security Services is the Data Controller responsible for your personal data.

Business Name: Webbs K9 Security Services
Email: [Insert Email Address]
Telephone: [Insert Phone Number]
Registered Address: [Insert Business Address]

3. What Information We Collect

We may collect and process the following categories of personal data:

A. Identity & Contact Data

  • Full name

  • Company name

  • Address

  • Email address

  • Telephone number

B. Business Information

  • Contract details

  • Service requirements

  • Site information

  • Incident reports

C. Technical Data

  • IP address

  • Browser type and version

  • Device information

  • Website usage data

D. CCTV & Security Footage

Where our services include manned guarding or K9 patrols, CCTV footage or body-worn camera recordings may be collected for:

  • Crime prevention

  • Evidence gathering

  • Incident reporting

E. Marketing Data

  • Communication preferences

  • Enquiries regarding services

4. How We Collect Your Data

We collect data in the following ways:

  • Directly from you (contact forms, phone calls, email enquiries)

  • When you engage our services

  • Through CCTV or operational reporting

  • Through website cookies and analytics

  • Via third parties (e.g., contractors, referring partners)

5. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Contractual obligation – To deliver agreed security services

  • Legal obligation – Compliance with regulatory and licensing requirements

  • Legitimate interests – Operating and improving our services

  • Consent – Where you opt-in to marketing communications

6. How We Use Your Information

We use personal data to:

  • Provide K9 security services

  • Manage contracts and invoices

  • Respond to enquiries

  • Maintain operational security records

  • Comply with legal obligations

  • Improve our website and services

  • Prevent crime and ensure safety

We do not sell your personal data to third parties.

7. Data Sharing

We may share data with:

  • Regulatory bodies

  • Law enforcement agencies

  • Legal advisers

  • Insurance providers

  • Approved subcontractors

  • IT and website service providers

All third parties are required to respect the security of your data and comply with UK GDPR.

8. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfil contractual obligations

  • Meet legal and regulatory requirements

  • Resolve disputes

Security footage and operational reports are retained in accordance with industry best practice and legal requirements.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Secure digital storage systems

  • Password-protected devices

  • Restricted access controls

  • Encrypted communications where applicable

10. Your Legal Rights

Under UK data protection law, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent (where applicable)

You may exercise these rights by contacting us using the details above.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office
Website: https://ico.org.uk

11. Cookies

Our website may use cookies to:

  • Improve user experience

  • Monitor website performance

  • Analyse traffic

You can control cookie settings via your browser preferences.

A separate Cookie Policy may be provided where required.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of external sites.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.

14. Contact Us

If you have any questions about this Privacy Policy or your data, please contact:

Webbs K9 Security Services
Email: wesley@webbsk9security.co.uk